A special event permit authorizes activity to take place in the County’s road rights-of-way per Sonoma County Code Section 15-24.
Workers' Compensation Insurance & Employers Liability Insurance
Permittee shall maintain and require all subcontractors, agents, vendors, suppliers and exhibitors to maintain similar insurance unless such insurance has been expressly waived by the attachment of a Waiver of Insurance Requirements:
- Required if Permittee has employees.
- Workers' Compensation insurance with statutory limits as required by the Labor Code of the State of California.
- Employers Liability with limits of 1,000,000 per Accident; 1,000,000 Disease per employee; 1,000,000 Disease per policy.
- Required Evidence of Coverage: Certificate of Insurance.
If Permittee currently has no employees, Permittee agrees to obtain the above-specified Workers' Compensation and Employers' Liability insurance should any employees be engaged during the term of this Permit or any extensions of the term.
General Liability Insurance
- Commercial General Liability Insurance on a standard occurrence form, no less broad than ISO form CG 00 01.
- Minimum Limits: 1,000,000 per Occurrence; 2,000,000 General Aggregate; 2,000,000 Products/Completed Operations Aggregate.
- Permittee shall disclose any deductible or self-insured retention in excess of $25,000 and such deductible or self-insured retention must be approved in advance by County. Permittee is responsible for any deductible or self-insured retention.
- “County of Sonoma, It’s Officers and Employees” Attn: PRMD 2550 Ventura Ave., Santa Rosa, CA 95403, shall be additional insureds for liability arising out of the permittee's ongoing operations. (ISO endorsem*nt CG 20 26 or equivalent.) ISO endorsem*nt CG 20 12 or equivalent is also acceptable.
- The insurance provided to County, et al. as additional insureds shall apply on a primary and non-contributory basis with respect to any insurance or self-insurance program maintained by them.
- The policy shall cover inter-insured suits between County and permittee and include a "separation of insureds" or "severability" clause which treats each insured separately.
- Required Evidence of Coverage:Copy of the additional insured endorsem*nt or policy language granting additional insured status; and ii. Certificate of Insurance.
Note: For events taking place at airports and/or marinas, additional evidence of coverage is required.
Automobile Liability Insurance
- Minimum Limits: $1,000,000 combined single limit per accident.
- Coverage shall apply to all owned autos. (Required if Permittee owns vehicles.)
- Coverage shall apply to all hired and non-owned vehicles. (Required if vehicles are used in the event.)
- Required Evidence of Coverage: Certificate of Insurance.
Liquor Liability Insurance
Required if alcohol will be available at the event.
- Minimum Limits: $1,000,000 for each Common Cause or Occurrence; 1,000,000 Aggregate.
- Permittee shall disclose any deductible or self-insured retention in excess of $25,000 and such deductible or self-insured retention must be approved in advance by County. Permittee is responsible for any deductible or self-insured retention.
- Required Evidence of Coverage: Certificate of Insurance.
Professional Liability Insurance
Required from any entity, or its medical support suppliers, if medical or ambulance services are available to participants or spectators.
- $1,000,000 per Medical Incident, $1,000,000 Aggregate
- Required Evidence of Coverage: Certificate of Insurance.
Standards for Insurance Companies
Insurers shall have an A.M. Best's rating of at least A:VII.
Documentation
- The Certificate of Insurance must include the following reference: [insert event name and date].
- All required Evidence of Coverage shall be submitted with the completed permit application.
- The name and address for Additional Insured endorsem*nts and Certificates of Insurance is:
County of Sonoma Permit and Resource Management Department
2550 Ventura Avenue
Santa Rosa CA 95403.